The Library has a variety of accessible rooms available for use by
reservation. These include:
Complete the Room Use Application online,or print the Room Use Application Form to complete and submit at the Library. Forms are
also available at the Library circulation desk. Applications will be
approved according to space availability, and applicants will be
notified if a conflict prevents them from using the requested space.
- Subdividable multifunction room
(capacity 100) with stage area and movie screen
- Conference Room (Capacity 12 at the tables, plus 8 seats on the side)
- Story Room (limited use)
As part of the application process, applicants must read and agree to the Room Use Policy, available below and at the Library.
Medway Public Library Room Use Policy (Approved April 5, 2011)
purpose of this policy is to outline the use
of the Library's conference/meeting spaces by persons, groups and
Public Library encourages the widest possible use of its
conference/meeting spaces and will ensure their availability for
informational, educational, cultural and recreational activities. Use
of the rooms for Library purposes shall take precedence over all
to this policy may be granted by the Library Director or Board of
are booked on a first come, first served basis.
Reservations shall be made through the Library Director or his/her
designee and may be made up to
a year in advance.
Groups shall, at their own expense, procure any necessary license or
Groups using meeting rooms may arrange the available tables and
chairs as they choose, provided that all pieces of furniture are
returned to their original positions at the close of the
meeting/event. Groups who leave space in disorder will be prohibited
from future reservations.
Light refreshments may be served. No food is allowed outside
of the rooms or to be left on the premises. Intrusion of any
group activities into other areas is not allowed. Groups are
responsible for cleaning up after use.
State law prohibits smoking or the use of alcohol in public
No open flame is permitted at any time.
No posters, decorations or other items may be displayed on room
walls, furniture or glass without prior approval by the Library
The group is responsible for security, safety and behavior of the
group. Children must be supervised by adults at all times.
Meetings or gatherings of any kind that would
interfere with the Library's operation will
not be permitted.
If a meeting is cancelled the Library
should be notified promptly.
Use of the Library's
meeting rooms does not constitute endorsement of the subject matter
or viewpoints presented by the participants.
The Town of Medway, the Library staff, and
the Board of Trustees assume no responsibility for the loss, theft
or damage incurred by any group/org while using library facilities.
Groups using meeting rooms agree to indemnify and hold harmless the
Medway Public Library, Town of Medway, their officers, agents and
representatives, from any and all lawsuits, actions, claims, or
demands of any nature arising out of or brought on account of any
injuries or damages sustained by any person as a consequence or
result of the use of the room, its furnishings or its equipment.
A fee per "booking date" will be charged for all private,
individual or "for profit" activities, except organizations that
qualify for a fee waiver. Waivers apply to those funded primarily
through donations, fundraising or membership dues. A "booking date"
is any period up to four hours.
Room Use Hours
With the exception of the Library, the meeting rooms
may be used only during hours the Library is
open to the public. All meeting room activities must conclude 15
minutes before closing-time. Groups needing additional setup time
should allow for it in their reservations.
Equipment available for use in the Library
meeting rooms is listed on the reservation form. Requests for use of
the equipment must be made when reserving the room.