Library Trustees Meeting
May 7, 2013
Medway Public Library
Carol Brown, Vice Chair
Wendy Rowe, Chair
Margaret Perkins, Acting Director
Bill Hoffman (7-7:10)
Motion to approve agenda, with the addition of Bill Hoffman's presentation: CB1, CM2, passed unanimously.
Motion to approve April 2 report with corrections: CM1, CB2, passed unanimously.
The Trustees presented retired librarian Bill Hoffman with a plaque thanking him for his years of service.
The $20K materials line item is nearly spent. Ed is concerned that we'll run out of money. Wendy and Margaret pointed out that we already knew this year's municipal budget wouldn't cover all of our R&M (Repairs & Maintenance) costs. Margaret thinks we'll have to spend about $8K out of the Tuchinsky trust fund interest. Other years we've thought we'd need to use Tuchinsky funds, but lower costs and extra funds have kept us from needing to do so.
Ed opines that the elevator costs too much. The contract & repair cost this year is $7K.
$23K was added to our proposed FY14 Salaries (in the ATM budget book) to fully fund the Full Time Director position. Money to pay for continuing the baby/toddler storytime per our proposal was also added to the budget.
The new receipt printers now tear; it was a software fix.
Ed says he and his wife couldn't read a magazine on Zinio. He tried on his desktop and only got a little at a time. Margaret plans to do a Zinio training session for the public. Ed plans to attend.
The comfy chair in the YA room still needs to be re-upholstered as part of this year's initiatives. Diane will arrange for it.
Wendy has been researching art hanging systems for the Conference Room to facilitate changing art displays. Due to shadows on the walls, the art must be lit to look good. One system is comparably priced with others but has an option to add LED lighting later as needed. We would install the hanging track all the way around the room.
Motion to acquire an art hanging gallery system enabled for electricity with the option for a future LED lighting upgrade. DB1, CB2, passed unanimously.
During the Arts Weekend, we hope to have kids' art displayed at the Library. LEGO creations will be on display from the Friends' LEGO club. Art will be newly hung in the Lounge and upstairs.
Chris finished the alert email mailing list test, and is ready to start having public signups. He will make a form that people will use to sign up themselves online or that he can use to add them manually. The form will be at the Circ Desk.
FY14 funding was approved by BoS for FT Director and additional programs. Once it's approved at ATM, we will be able to proceed.
Karen Kassel is the other person running for Trustee. She and Carol Brown are running for the two open seats. Former Trustee Meena Jain recommended Karen and told her about life as a Trustee.
Motion: The Library does not allow unattended containers from other organizations for monetary donations. CM1, CB2, passed unanimously. The Library has never allowed unattended monetary donations at the Library for non-Library groups, but no policy existed on record until now. Margaret will contact them.
Motion: To allow the Girl Scouts to hold a car wash on Library property, subject to to-be-specified conditions. DB1, CB2, passed unanimously. It's possible that Medway's watering ban will prevent them from having it. Margaret will contact them.
At our June 4 meeting, they will discuss concerns about our plan to leave the union Circulation Librarian's position unfilled when we fill the non-union Library Director position.
Motion to thank Bill Roberts for his many years of service and his stimulating and adventurous meeting minutes: CB1, ED2, passed unanimously.
Ed went to the Community Preservation meeting for a presentation by the group that wants the Town to purchase the old Cole Library. They didn't have much success.
Ed went to a Library Director hiring seminar. It wasn't really about anyone in our situation. And no-one there ever heard of a Library Director in a union.
Wendy reported that Lorna Noguiera and several actors performed Lorna's adaptation of Moby Dick. Wendy says it was very good, but few people attended. Lorna had said she was willing to do it just for the experience, but Wendy thought it was so good that she deserves pay for it. The Trustees thought it would be good to have her do it again, filmed for Cable broadcast while being performed for an audience at the Library, and that if she does it again we should pursue a payment of about $250 from program or Medway Cable funds. Wendy will discuss this with Lorna.
Motion to adjourn: ED1, CB2, passed unanimously. 8:46PM
Medway Public Library
May 6, 2013
Thanks to the regular staff and the substitutes for their flexibility, which has made it possible to cover the circulation desk and maintain a high level of service to our patrons.
I am working on resolving issues with payroll -- leave accruals in Novatime do not match amounts on paystubs, and some employees have not been paid for all of their hours entered in Novatime.
I talked with Sue Ellis, and later met with Suzanne Kennedy, Melanie Phillips, and Karen Kisty to discuss the Selectmen's budget recommendations and staffing.
The DPS came to an agreement with Direct Energy, saving the Library approximately $1,000. The Town is no longer contracting with Direct Energy.
Ted Burbank will present a program on May 9th on lowering or eliminating heating and utility bills, as he has done for his home in Millis.
May is Dog Bite Prevention month. On May 29th, Pat Gipps will present a program for parents and their children on how to read canine body language and prevent dog bites.
During the past month, the Library has received several unique inquiries from the community about possible programs and activities. The meeting rooms are booked almost every night this month. My favorite comment from a patron was, "The Library has become so interesting!"
Ryan from the IT Department has installed the new staff computers and receipt printers. We are having some issues with the receipt printers not cutting the slips -- III (the Library System software company) is working on this problem. One of the new patron computers is not currently working, but there are always enough available computers.
Twenty-eight Zinio magazines were checked out during April. I plan to offer a "Zinio Night" during the next month.
Several patrons, with a variety of devices, have come in for help with downloading eBooks. The new Overdrive interface is simpler to use, but not consistently intuitive.
Plymouth Rocket offered to include EventKeeper with our new subscription to the room booking software. Staff have been entering all the existing room bookings into the system, as well as new bookings.
During the Minuteman Board of Directors conference call, we discussed the pricing of Freegal, which provides music downloads. The cost appears prohibitive for many small libraries, and patrons are limited to three downloads per week.
|Account||Acct #||Start Balance||Expen. To Date||End Balance||% Spent||Current Month Expend.|
|Salaries - Full Time||5110||$82,173.00||$69,993.74||$12,179.26||85.18%||$3,573.68|
|Salaries - Part Time||5111||$70,845.00||$69,945.90||$899.10||98.73%||$7,543.58|
|Water & Sewer||5231||$880.00||$252.98||$627.02||28.75%||$124.90|
|R & M Miscellaneous||5240||$5,411.00||$9,827.45||($4,416.45)||181.62%||$350.00|
|OPS - (Minuteman bill)||5380||$23,222.00||$23,222.00||$0.00||100.00%||$0.00|
|TOTAL - GENERAL FUND||$216,618.00||$200,836.85||$15,781.15||92.71%||$16,590.60|
|TM: Books and Materials||5521||$20,000.00||$19,954.14||$45.86||99.77%||$4,252.39|
|TM: Library Initiatives||5200||$23,150.00||$19,345.79||$3,804.21||83.57%||$423.61|
|TOTAL - TM||$43,150.00||$39,299.93||$3,850.07||91.08%||$4,676.00|
|Start Balance||Expen. To Date||Income to Date||Account Bal||Current Month Net|
|Tuchinsky Fund Interest||$40,894.62||$214.96||$41,109.58||$24.32|
|Tuchinsky Fund Principal||$102,869.11||$102,869.11||$0.00|
|Library Restitution Fund||706-4773||$806.61||$457.18||$1,253.47||$1,602.90||$118.27|
|Copier & Printer Rev. Fund||722-4840||$3,766.28||$726.00||$1,382.34||$4,422.62||$265.09|
|Meeting Room Rev. Fund||723-4840||$2,242.20||$496.44||$690.00||$2,435.76||$345.00|
|Free Public Library||2017||$9,070.35||$8,220.89||$10,023.06||$10,872.52||$3,775.53|
|TOTAL - OTHER FUNDS||$178,038.91||$26,738.66||$15,170.33||$166,470.58||($604.99)|
|*Memorial Donations income to date corrected after reconciliation|