Board of Library Trustees Meeting
December 4, 2012

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown, Vice Chair
Diane Burkhardt
Ed Duggan
Bill Roberts, Secretary (until 7:30pm)
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director

  1. Approval of Agenda
  2. Motion to approve the agenda (CB1, WLR2) passed unanimously.

  3. Secretary's Report
  4. Motion to approve the minutes of the October 2 meeting: (CB1, ED2) passed unanimously.

    Motion to approve the minutes of the November 6 meeting as amended: (CB1, DB2) passed 4-0-1 (Bill abstained).

  5. Citizens Speak
  6. None present.

  7. Budget Report
  8. The 4 new toilets are included in this month's R&M expenditures.

  9. Director's Report
  10. There is $19K left in the library article from our joint endeavor sharing Franklin's Director. Back then, Suzanne told Wendy we couldn't spend it because we planned to end the experiment. Town Accountant Carol Pratt recently asked Margaret about the money, and subsequently Suzanne told Margaret we can use the money but it will require a Town Meeting vote.

    Zinio, a Recorded Books product, is an online magazine subscription service. There's a platform fee of $1000, then a fee of just over $1000 or $2000 (depending on library circulation; it changes just below ours) for about 900 magazines that can be used streaming on a Kindle or computer, or using an iPad app. The salesman will give Holliston and Medway each the lower ($1000) fee if both subscribe, and will agree to keep both in the smaller circ group in the future. Each patron needs to open a Zinio account and then can get any of the magazines each month; there's no limit on how many "copies" of the magazines are available. And at least some of the magazines have interactive components. With Holliston also ordering, Medway's cost will be $2100 ($1000 base + $1100 magazines). Trustee consensus was that this is worth doing.

    Margaret is trying to get a children's language learning software program with Holliston, at a discount of approximately 30%.

    The Cole Room RTU is fixed. The part came sooner than the repairman quoted. He says it should be covered under warranty.

    Margaret brought the October circulations per hour, since Diane had expressed interest in seeing them.

  11. Old Business
  12. New Business
  13. Special Programs, Fundraising, Sponsorships
  14. Adjournment; next meeting January 8 (due to Jan 1 holiday)
  15. Motion to adjourn (8:20 PM): (ED1, CB2) passed unanimously.


Director's Report

Medway Public Library

Director's Report

December 2, 2012


Staff

The new Community Area Steward, Andy Busa, reports that a total of seven individuals have used the lounge after hours since November 19th, and there has been one meeting that continued well past 8:00 pm.


Programs

The six week Baby and Toddler Lap Sit program with Amy Kaufman will continue weekly. Our new hours began on Wednesday, November 28th. Beginning December 5th, the lap sit story time will be moved to 10:30 from 10:00, so that the library will be open when parents and children begin to arrive for the story time.


A representative from Workforce Central Career Center will present a seminar for job seekers on January 30th.


"It's a Mystery to Me," a panel of three New England mystery writers from The Sisters in Crime, has been scheduled for March 26th.


I plan to give a Cub Scout group a tour of the library in February.


Building Maintenance

Four new pressure-assisted toilets have been installed, and I am pleased to report that no problems have occurred since the installation. The custodian's sink is now leaking very badly. The plumber came to look at it last week, but it has not yet been repaired.


The RTU that heats the Cole Room is not working. This unit was replaced this summer. Although the software indicates that the thermostat is set to about 71 degrees, it was actually 58 degrees during the Friends' recent movie presentation. A repairman came out on December 3rd and determined that the "Draft Inducer Motor" was broken. It may take close to a week for the replacement to arrive.

I am working on obtaining a quote for a central dehumidifier for the lower level -- the first company I contacted replied that they were too busy. I have asked DPS for suggestions of other companies.

I am negotiating with a vendor of young children's online language learning software to subscribe jointly with the Holliston Public Library, at a large discount compared to subscribing individually.

 


Other

The Medway 300 bags purchased for circulation have proved popular, and I plan to purchase eight more.

 

During November, I attended a Minuteman Board of Directors meeting and a Membership meeting. The Minuteman Library Network is investigating the purchase of a generator to avoid situations such as the daylong outage that occurred during the hurricane. They are also looking into other alternatives, as installation of a generator would be extremely expensive.

 

The network membership agreement will have an additional sentence that makes it clear that individual libraries are responsible for maintaining patron confidentiality.

 

Medway's share of the proposed member fees for FY14 is $23,867, a 2.78% increase from FY13.

 

Margaret Perkins

 


October Circulations by Hour

DAY 9am 10am 11am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm
self-check












Mon 0 16 0 5 50 5 6 2 14 8 21 0 127
Tue 0 0 1 0 0 16 5 123 63 1 9 0 218
Wed 1 0 2 0 0 12 38 92 43 8 15 0 211
Thu 0 0 0 0 0 14 27 60 50 30 0 0 181
Fri 0 5 42 52 38 0 0 0 0 0 0 0 137
Sat 0 3 21 6 29 0 0 0 0 0 0 0 59
Total 1 24 66 63 117 47 76 277 170 47 45 0 933
circ desk












Mon 2 62 53 49 37 73 66 131 108 119 57 0 757
Tue 0 1 3 0 1 271 167 222 212 142 148 1 1168
Wed 9 325 16 3 6 176 223 219 192 202 247 0 1618
Thu 0 0 0 1 0 112 143 133 213 129 145 0 876
Fri 2 68 234 159 227 5 1 0 0 0 0 0 696
Sat 1 144 238 205 228 6 0 0 0 0 0 0 822
Total 14 600 544 417 499 643 600 705 725 592 597 1 5937














The 325 checkouts on Weds - mostly virtual checkouts after Minuteman was offline due to Hurricane Sandy













Budget Report

Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $82,173.00 $35,420.27 $46,752.73 43.10%
Salaries - Part Time 5111 $70,845.00 $30,260.41 $40,584.59 42.71%
Longevity 5150 $1,350.00 $1,250.00 $100.00 92.59%
Electricity 5211 $19,956.00 $8,377.16 $11,578.84 41.98%
Heating Fuel 5212 $7,900.00 $376.69 $7,523.31 4.77%
Trash 5232 $1,717.00 $835.66 $881.34 48.67%
Water & Sewer 5231 $880.00 $128.08 $751.92 14.55%
R & M Miscellaneous 5240 $5,411.00 $5,169.45 $241.55 95.54%
Telephone 5341 $1,300.00 $442.07 $857.93 34.01%
Supplies 5400 $1,600.00 $1,694.35 ($94.35) 105.90%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00%
Travel 5710
$98.79 ($98.79)

TOTAL - GENERAL FUND
$216,618.00 $107,538.93 $109,079.07 49.64%







TM: Books and Materials 5521 $20,000.00 $6,963.64 $13,036.36 34.82%
TM: Library Initiatives 5200 $23,150.00 $1,252.56 $21,897.44 5.41%
















Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $18,389.74 $7,772.18 $797.81 $11,415.37
Tuchinsky Fund Interest
$40,894.62
$96.55 $40,991.17
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $806.61 $6.95 $693.74 $1,493.40
Copier & Printer Rev. Fund 024-610-722-4840 $3,766.28 $726.00 $585.25 $3,625.53
Meeting Room Rev. Fund 024-610-723-4840 $2,242.20 $496.44 $25.00 $1,770.76
Free Public Library 2017 $9,070.35 $4,432.90
$4,637.45
TOTAL - OTHER FUNDS
$178,038.91 $13,434.47 $2,198.35 $166,802.79