Board of Library Trustees Meeting
December 4, 2012

7:00 p.m.

Medway Public Library

Attendees:

Trustees:

Carol Brown, Vice Chair
Diane Burkhardt
Ed Duggan
Bill Roberts, Secretary (until 7:30pm)
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director

1. Approval of Agenda

Motion to approve the agenda (CB1, WLR2) passed unanimously.

2. Secretary's Report

Motion to approve the minutes of the October 2 meeting: (CB1, ED2) passed unanimously.

Motion to approve the minutes of the November 6 meeting as amended: (CB1, DB2) passed 4-0-1 (Bill abstained).

3. Citizens Speak

None present.

4. Budget Report

The 4 new toilets are included in this month's R&M expenditures.

5. Director's Report

There is $19K left in the library article from our joint endeavor sharing Franklin's Director. Back then, Suzanne told Wendy we couldn't spend it because we planned to end the experiment. Town Accountant Carol Pratt recently asked Margaret about the money, and subsequently Suzanne told Margaret we can use the money but it will require a Town Meeting vote.

Zinio, a Recorded Books product, is an online magazine subscription service. There's a platform fee of $1000, then a fee of just over $1000 or $2000 (depending on library circulation; it changes just below ours) for about 900 magazines that can be used streaming on a Kindle or computer, or using an iPad app. The salesman will give Holliston and Medway each the lower ($1000) fee if both subscribe, and will agree to keep both in the smaller circ group in the future. Each patron needs to open a Zinio account and then can get any of the magazines each month; there's no limit on how many "copies" of the magazines are available. And at least some of the magazines have interactive components. With Holliston also ordering, Medway's cost will be $2100 ($1000 base + $1100 magazines). Trustee consensus was that this is worth doing.

Margaret is trying to get a children's language learning software program with Holliston, at a discount of approximately 30%.

The Cole Room RTU is fixed. The part came sooner than the repairman quoted. He says it should be covered under warranty.

Margaret brought the October circulations per hour, since Diane had expressed interest in seeing them.

6. Old Business
• Medway 2020
• Finalizing Lounge furniture

Diane took Wendy to Ikea, where they got the Poang chair now in the Lounge. Diane has been looking through our collection of historical artwork, selecting what will hang in the Lounge. Diane is also checking local antique shops for interesting tables we could use in the Lounge. Trustees liked the way the Lounge is developing.

Diane saw an old HISTORY OF MEDWAY book for $75 at the antiques shop in the Medway Mill. Wendy figures it's an original of the Jameson book of which the Library has reprints; she'll look at it to see if someone should buy it to donate as a raffle item or somesuch.

Ed thinks a changing display of artwork would be nice in the Conference Room. Wendy will investigate modular hanging options.

After the holidays, Diane plans to meet with the elementary school Principal to discuss getting kids' artwork regularly displayed at the Library. It could be put up with magnets above the magazines, putting it right in the center of the Library.

• Medway 300
• Minors' records

Ed researched this and his links were forwarded to the Trustees. Wayland's policy looks good, but we'll have to pick a minimum age (Wayland uses 8). Ed will be working on this with Margaret. The aim is to have a draft policy for a January vote. The voted policy will then be incorporated into the policy book and webpage.

• Joint meeting with Cable Access Board

No information on when this will happen.

• Staff bathrooms

Motion to establish a staff bathroom. Said bathroom to be available during public events at the Director's discretion. (CB1, DB2) passed unanimously.

Wendy will order new ADA-compliant signage and will re-do the keychains (unisex, so no more pink/blue). The public bathroom will be the one with the baby changing table.

7. New Business
• Open hours on Christmas and New Year's Eves

Per the contract, the staff gets paid for a half-day December 24 but not December 31. Margaret does not expect it would be very busy either evening, and recommends we open 10-2 each of those days. Sufficient employees already plan to work; others are not scheduled or are taking vacation. Ed feels it's inappropriate and we should be closed both days.

Motion to be open Christmas Eve Dec 24 and New Year's Eve Dec 31 10AM-2PM: (CB1, WLR2) passed 4-0-1 (Ed abstained).

• How to best make the case for a full time Library Director?

We need to make our case for why this is important. It's been six years since we had a FT Director. Ed says we need a FT Director who will be identified as our advocate; Millis and other libraries have no trouble getting money, and they have FT Directors. Discussion re hosting an input meeting at the Library in January, with refreshments. Ed and Wendy will meet to work on this.

8. Special Programs, Fundraising, Sponsorships
9. Adjournment; next meeting January 8 (due to Jan 1 holiday)

Motion to adjourn (8:20 PM): (ED1, CB2) passed unanimously.