Board of Library Trustees Meeting
October 2, 2012

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown, Vice Chair (slightly late)
Diane Burkhardt
Ed Duggan
Chris Monahan
William Roberts, Secretary
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director

  1. Approval of Agenda
  2. Motion to approve the agenda (WLR1, CM2) passed unanimously

  3. Secretary's Report
  4. Motion to approve the Secretary's report as amended: (CM1, WLR2) passed unanimously

  5. Citizens Speak
  6. We had a complaint about a patron. The patron has been a problem at other libraries and has been disinvited from several. Margaret did not feel we had yet reached that point. She and the staff will keep an eye on the patron.

  7. Budget Report
  8. Director's Report
  9. Had to spend some money on a sub.

    The Ecotarium passes were lost. They are replacing them at no cost to us or the environment. It's appreciated.

    Diane went to a useful Trustee seminar. They emphasized that no matter how much the Trustees might squabble at Trustee meetings, the Trustees should speak with one voice out of the meeting. The MBLC website is good and they have a useful policy section.

  10. Old Business
  11. New Business
  12. Special Programs, Fundraising, Sponsorships
  13. Adjournment; next meeting November 6
  14. Motion to adjourn (8:30): (CM1, CB2) passed unanimously.


Director's Report

Director’s Report

September 30, 2012

Staff

We welcomed our new substitute, Fran Hollister, who worked last week for the first time, and will work again this week.

On one occasion this month, we had to have a Trustee come in to receive Network Delivery, due to staffing issues, and she will be in again on the first Wednesday in October so that we can hold the Baby and Toddler Lap Sit program, and to receive Network Delivery

Programs

The six week Baby and Toddler Lap Sit program with Amy Kaufman will begin on October 3rd. Paws to Read and the Girl Scout pajama story hour program will also begin again on October 3rd. Lorie’s preschool story hour program will begin on October 19th.

A speaker from the Social Security Administration gave a very informative presentation on retirement. In addition to some Medway Town employees, several employees from other towns attended. Cable Access generously agreed to film the presentation. Unfortunately, something went wrong and the audio was not recorded. We are hoping to offer more Social Security presentations in the future.

I led the Senior Center Book Group this month, but unfortunately only one person attended. Missy Dziczek and I agreed to try again in the spring, probably at the library.

Other

I am working on the Financial Report for the Massachusetts Board of Library Commissioners, which is due in mid-October.

Richard Boucher said that the IT department would start installing the new computers to replace the current ones shortly.

I met with Suzanne Kennedy, Melanie Phillips, and Carol Pratt about our Capital Improvement Requests. Suzanne suggested that I request that the Information Services Department include in their 2017 CIP budget the replacement of the library photocopier and computers. Richard Boucher has put these items on Information Services’ list. Suzanne also suggested that I ask Fire Chief Lynch to take a look at the fire panel. He said it does not need to be replaced immediately, but should be replaced by 2018 (by which time it will be 20 years old). He is going to verify that the model we have has not been discontinued. Refurbishing the chairs may not be possible as a capital item, but that is not a pressing issue this year.

We need to get up-to-date price quotes on FY13 and FY14 items (since CIPC sometimes puts them in an earlier year). This includes repairing the library walkway, repointing the masonry, and replacing the carpet.

The Charles River Bank asked about using a historical photograph of their building that is on our website in their advertisement in the Medway300 commemorative program book. After consulting the Historical Society about the origin of the photograph, we decided that would not be a problem.

Bobby McGee (DPS) visited the library to find out what repairs are needed. In addition to replacement of light bulbs and repairs of some light fixtures, Jon is working on checking to make sure there is no mold inside the walls of the technical services office. Bobby recommended buying additional dehumidifiers, including two for the book sale area, and running them 24/7.

-Margaret Perkins






Budget Report

Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $82,173.00 $18,963.01 $63,209.99 23.08%
Salaries - Part Time 5111 $70,845.00 $18,321.27 $52,523.73 25.86%
Longevity 5150 $1,350.00
$1,350.00 0.00%
Electricity 5211 $19,956.00 $4,697.38 $15,258.62 23.54%
Heating Fuel 5212 $7,900.00 $143.94 $7,756.06 1.82%
Trash 5232 $880.00
$880.00 0.00%
Water & Sewer 5231 $1,717.00
$1,717.00 0.00%
R & M Miscellaneous 5240 $5,411.00 $777.00 $4,634.00 14.36%
Telephone 5341 $1,300.00 $252.87 $1,047.13 19.45%
Supplies 5400 $1,600.00 $787.53 $812.47 49.22%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00%
Travel 5710

$0.00

TOTAL - GENERAL FUND
$216,618.00 $67,429.00 $149,189.00 31.13%







TM: Books and Materials 5521 $20,000.00 $5,879.80 $14,120.20 29.40%
TM: Library Initiatives 5200 $23,150.00 $848.00 $22,302.00 3.66%
















Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations * 5400 $18,389.74 $6,018.43 $437.06 $12,808.37
Tuchinsky Fund Interest
$40,894.62
$48.65 $40,943.27
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $806.61 $6.95 $458.46 $1,258.12
Copier & Printer Rev. Fund 024-610-722-4840 $3,766.28
$342.95 $4,109.23
Meeting Room Rev. Fund 024-610-723-4840 $2,242.20
$25.00 $2,267.20
Free Public Library 2017 $9,070.35 $4,135.40
$4,934.95
TOTAL - OTHER FUNDS
$178,038.91 $10,160.78 $1,312.12 $169,190.25







* Correction made to start balance of Memorial Donations after FY12 departmental transfer