Board of Library Trustees Meeting
September 4, 2012

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown (Vice Chair)
Diane Burkhardt
Ed Duggan
Chris Monahan
William Roberts (Secretary)
Wendy Rowe (Chair)

Citizens:

Margaret Perkins, Acting Director

  1. Approval of Agenda
  2. Motion to approve agenda: (wlr1,cb2) passed unanimously

  3. Secretary's Report
  4. Motion to approve minutes with correction of typo: (WLR1, DB2) passed unanimously

  5. Citizens Speak
  6. Budget Report
  7. May tape the September program on retirement for government employees.

    Meeting with the Cable committee pushed back to the last Wednesday in October, provisionally

  8. Director's Report
  9. Old Business
  10. New Business
  11. Special Programs, Fundraising, Sponsorships
  12. Adjournment; next meeting October 2
  13. Motion to adjourn (8:05PM): (Ed1, CB2) passed unanimously.


Medway Public Library

Director’s Report

September 3, 2012

Staff

We were able to hire an additional substitute, Fran Hollister, who will work occasionally. Fran works part-time at the Holliston Public Library.

On one occasion this month, we had to have a Trustee come in to receive Network Delivery, due to staffing issues.

Programs

The Science Friday programs with Jennifer Keen and the Baby Lapsit story and music programs with Amy Kaufman were well received. Science Fridays concluded with a great program on roller coaster science, led by 4-H agent Jay Field. We are hoping to arrange additional sessions of the Baby Lapsit programs, although they may have to be held on Wednesday morning, when the library is closed, due to scheduling conflicts.

Although at least one teen expressed interest in the young adult book group/advisory council, there were no sign-ups.

The preschool story hour and the Paws to Read program will begin again in October.

I am planning to schedule a program in September on retirement for government employees, with a speaker from Social Security. Unfortunately the speaker is only available during the day.

The Senior Center will host a monthly book group. I agreed to run the first meeting, on September 24th.

The Gazebo Players, a community theater group from Medfield, will give two performances of “The Tempest,” on the 27th and 28th of July, 2013. The play will be held in Choate Park unless the weather is inclement, in which case it will be held in the Cole Room at the Library. Thanks go to Wendy Rowe for arranging this event.

Curry Audio came to adjust the projection equipment, since the Friends and other groups had been having problems with it. They gave us a different remote, which seems to help.

Other

I submitted the ARIS report to the Massachusetts Board of Library Commissioners, and receipt was confirmed.

The Capital Plan requests for FY14 have been submitted by DPS. The only change for the library is the removal of the request for HVAC repair, since this has already been completed.

The librarian who handles the circulation of eReaders in Belmont, where Kindles have been circulating for a long time, shared their policies, which specify how much they charge for damaged/lost eReaders. They have no age requirements, although the bag instructs children/teens to show the Kindle to their parents or guardians. Due to the high cost of eReaders relative to most other materials, a clear policy is critical.



-Margaret Perkins



Budget Report


Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $82,173.00 $12,642.00 $69,531.00 15.38%
Salaries - Part Time 5111 $70,845.00 $12,409.97 $58,435.03 17.52%
Longevity 5150 $1,350.00
$1,350.00 0.00%
Electricity 5211 $19,956.00 $2,308.06 $17,647.94 11.57%
Heating Fuel 5212 $7,900.00 $71.97 $7,828.03 0.91%
Trash 5232 $880.00
$880.00 0.00%
Water & Sewer 5231 $1,717.00
$1,717.00 0.00%
R & M Miscellaneous 5240 $5,411.00 $427.00 $4,984.00 7.89%
Telephone 5341 $1,300.00 $122.13 $1,177.87 9.39%
Supplies 5400 $1,600.00 $639.19 $960.81 39.95%
Postage 5343 $264.00
$264.00 0.00%
OPS - (Minuteman bill) 5380 $23,222.00 $23,222.00 $0.00 100.00%
Travel 5710

$0.00
TOTAL - GENERAL FUND
$216,618.00 $51,842.32 $164,775.68 23.93%






TM: Books and Materials 5521 $20,000.00 $2,474.01 $17,525.99 12.37%
TM: Library Initiatives 5200 $23,150.00 $198.00 $22,952.00 0.86%














Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $15,379.32 $6,018.43 $181.76 $9,542.65
Tuchinsky Fund Interest
$40,894.62
$24.32 $40,918.94
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $806.61 $6.95 $358.42 $1,158.08
Copier & Printer Rev. Fund 024-610-722-4840 $3,766.28
$212.40 $3,978.68
Meeting Room Rev. Fund 024-610-723-4840 $2,242.20
$25.00 $2,267.20
Free Public Library 2017 $9,070.35 $3,348.40
$5,721.95
TOTAL - OTHER FUNDS
$175,028.49 $9,373.78 $801.90 $166,456.61