Library Trustees Meeting
September 4, 2012
Medway Public Library
Carol Brown (Vice Chair)
William Roberts (Secretary)
Wendy Rowe (Chair)
Margaret Perkins, Acting Director
Motion to approve agenda: (wlr1,cb2) passed unanimously
Motion to approve minutes with correction of typo: (WLR1, DB2) passed unanimously
May tape the September program on retirement for government employees.
Meeting with the Cable committee pushed back to the last Wednesday in October, provisionally
The steward job description is moving through HR
Furniture is all but ready to be ordered
Margaret circulated Belmont's ereader policy amongst the trustees. The trustees generally liked what they saw.
The difference is that Belmont circulates Kindles preloaded with content so they have to make sure it comes back with what it left with, no more and no less. With the Sony E-reader, the patron downloads from Overdrive themselves (anywhere there's Wi-fi)
It circulates in a bag that has the ereader circulation policy attached to it.
Special point of saying not to toss it in the book drop. There was also the suggestion of getting it a case.
There was discussion lending it to children. Should they be required to have a permission slip? be accompanied by a parent? Belmont does not. The Trustees generally felt that it would not be a problem and that if experience proves otherwise, the policy can be changed.
The late fine should be $1 per day.
Motion to adopt an e-reader policy in line with Belmont's. (WLR1, CB2) passed unanimously.
Ed is worried about the amount of space the Friends are taking up and more to the point that not enough is being done to market the library.
Some of the current Friend's space could be used for posters, staff picks, patron favorites, blasts from the past, and the like.
The problem is that doing anything is difficult with our current staffing. In the past this kind of thing was managed by the full-time director.
The trustees generally felt that it was a problem, but didn't want to move or reduce the space given to the Friends who are after all making money for the Library as well as being enthusiastic.
Motion to adjourn (8:05PM): (Ed1, CB2) passed unanimously.
Medway Public Library
September 3, 2012
We were able to hire an additional substitute, Fran Hollister, who will work occasionally. Fran works part-time at the Holliston Public Library.
On one occasion this month, we had to have a Trustee come in to receive Network Delivery, due to staffing issues.
The Science Friday programs with Jennifer Keen and the Baby Lapsit story and music programs with Amy Kaufman were well received. Science Fridays concluded with a great program on roller coaster science, led by 4-H agent Jay Field. We are hoping to arrange additional sessions of the Baby Lapsit programs, although they may have to be held on Wednesday morning, when the library is closed, due to scheduling conflicts.
Although at least one teen expressed interest in the young adult book group/advisory council, there were no sign-ups.
The preschool story hour and the Paws to Read program will begin again in October.
I am planning to schedule a program in September on retirement for government employees, with a speaker from Social Security. Unfortunately the speaker is only available during the day.
The Senior Center will host a monthly book group. I agreed to run the first meeting, on September 24th.
The Gazebo Players, a community theater group from Medfield, will give two performances of “The Tempest,” on the 27th and 28th of July, 2013. The play will be held in Choate Park unless the weather is inclement, in which case it will be held in the Cole Room at the Library. Thanks go to Wendy Rowe for arranging this event.
Curry Audio came to adjust the projection equipment, since the Friends and other groups had been having problems with it. They gave us a different remote, which seems to help.
I submitted the ARIS report to the Massachusetts Board of Library Commissioners, and receipt was confirmed.
The Capital Plan requests for FY14 have been submitted by DPS. The only change for the library is the removal of the request for HVAC repair, since this has already been completed.
The librarian who handles the circulation of eReaders in Belmont, where Kindles have been circulating for a long time, shared their policies, which specify how much they charge for damaged/lost eReaders. They have no age requirements, although the bag instructs children/teens to show the Kindle to their parents or guardians. Due to the high cost of eReaders relative to most other materials, a clear policy is critical.
|Account||Acct #||Start Balance||Expen. To Date||End Balance||% Spent|
|Salaries - Full Time||5110||$82,173.00||$12,642.00||$69,531.00||15.38%|
|Salaries - Part Time||5111||$70,845.00||$12,409.97||$58,435.03||17.52%|
|Water & Sewer||5231||$1,717.00||$1,717.00||0.00%|
|R & M Miscellaneous||5240||$5,411.00||$427.00||$4,984.00||7.89%|
|OPS - (Minuteman bill)||5380||$23,222.00||$23,222.00||$0.00||100.00%|
|TOTAL - GENERAL FUND||$216,618.00||$51,842.32||$164,775.68||23.93%|
|TM: Books and Materials||5521||$20,000.00||$2,474.01||$17,525.99||12.37%|
|TM: Library Initiatives||5200||$23,150.00||$198.00||$22,952.00||0.86%|
|Start Balance||Expen. To Date||Income to Date||Account Bal|
|Tuchinsky Fund Interest||$40,894.62||$24.32||$40,918.94|
|Tuchinsky Fund Principal||$102,869.11||$102,869.11|
|Library Restitution Fund||024-610-706-4773||$806.61||$6.95||$358.42||$1,158.08|
|Copier & Printer Rev. Fund||024-610-722-4840||$3,766.28||$212.40||$3,978.68|
|Meeting Room Rev. Fund||024-610-723-4840||$2,242.20||$25.00||$2,267.20|
|Free Public Library||2017||$9,070.35||$3,348.40||$5,721.95|
|TOTAL - OTHER FUNDS||$175,028.49||$9,373.78||$801.90||$166,456.61|