Board of Library Trustees Meeting
August 2, 2011

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

MaryAnn Cabibbo
Ed Duggan
Chris Monahan (arrived at 7:10pm)
William Roberts, Secretary
Wendy Rowe, Chair

Citizens:

Margaret Perkins, Acting Director
Diane Busa
Meg Hamilton

  1. Approval of agenda
  2. Motion to approve agenda: WLR1, MAC2, unanimous

  3. Secretary's Report (July)
  4. Motion to approve the July secretary's report: MAC1, WLR2, unanimous

  5. Citizens Speak

Budget Report

Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $78,624.00 $6,058.08 $72,565.92 7.71%
Salaries - Part Time 5111 $66,692.00 $4,710.03 $61,981.97 7.06%
Longevity 5150 $850.00
$850.00 0.00%
Electricity 5211 $21,500.00 $1,710.00 $19,790.00 7.95%
Heating Fuel 5212 $7,900.00
$7,900.00 0.00%
Trash 5232 $1,683.00
$1,683.00 0.00%
Water & Sewer 5231 $863.00
$863.00 0.00%
R & M Miscellaneous 5240 $5,784.00 $365.00 $5,419.00 6.31%
Telephone 5341 $1,500.00 $37.16 $1,462.84 2.48%
Supplies 5400 $1,600.00
$1,600.00 0.00%
Postage 5343 $264.00
$264.00 0.00%
OPS - (Minuteman bill) 5380 $22,707.00 $22,851.00 ($144.00) 100.63%
Media 5427

$0.00
Books 5521

$0.00
Travel 5710



TOTAL - GENERAL FUND
$209,967.00 $35,731.27 $174,235.73 17.02%








Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $23,244.12 $8,987.58 $29.00 $14,285.54
Tuchinsky Fund Interest
$39,447.11

$39,447.11
Tuchinsky Fund Principal
$102,869.11

$102,869.11
Library Restitution Fund 024-610-706-4773 $13,195.47 $29.75 $72.72 $13,238.44
Copier & Printer Rev. Fund 024-610-722-4840 $2,399.74
$55.60 $2,455.34
Meeting Room Rev. Fund 024-610-723-4840 $1,574.18
$60.00 $1,634.18
Free Public Library* 2017 $3,500.63 $3,105.00
$395.63
TOTAL - OTHER FUNDS
$186,230.36 $12,122.33 $217.32 $174,325.35






* Overdrive




Director's Report

Medway Public Library

Director’s Report

August 2, 2011

Children’s and YA

I applied to the Simmons College Library Science program for an intern for the fall, to work on young adult programming. We will be notified in mid-August. Dorrie Karlin may be able to continue as an intern, working primarily on children’s programming.

Dorrie’s weekly story hours and 4-H Summer of Science programs are proving very popular. She is planning to hold a book group/introductory Teen advisory group program later this month.

Unfortunately, the Interviewing Skills for New Graduates program had to be postponed until the fall, since too few patrons signed up.

Southwick’s passes are selling very well.

Staff

Five staff members, including myself, attended Sexual Harassment Training at Town Hall. I plan to attend a 2010 Medway Census Data Workshop on August 23rd. Some staff members plan to attend one or more Overdrive webinars, which are highly recommended by Central Site.

The Town job descriptions are still an open issue. Sue Ellis will notify us when the issues have been resolved.

The method by which the Town computes holiday pay for employees who work less than 40 hours a week was clarified. The normal weekly hours (not including additional Saturdays) are divided by 5 – whether or not the employee normally works on the day of the holiday is not a factor.

The first staff meeting of the fiscal year is scheduled for Monday, August 15th. I plan to hold staff meetings at least quarterly.

Building Maintenance

The electrician installed a closet light upstairs, fixed the light in the story hour room closet, and installed an outlet near the people counter.

Keyes turned off the gas so the broken units can provide air conditioning. It was necessary to bypass the broken economizer in one of the units. Staff and patrons are much more comfortable.

The 2013-2017 Capital Improvement Plan requests are due August 5th. I am working with Wendy on these, and have emailed Rich Boucher to discuss technology planning.

The town added the funds from the emergency transfer ($20,900) to the library’s FY11 revised budget. Fortunately, since the HVAC repair/replacement is a capital expense, this does not affect the MAR.

I submitted a request to Central Site to purchase a site license for self-checkout. It will take about a month for the license to be installed.

Other

I am working on the ARIS report, which is due August 26th.

Bill, Wendy, and I have made some minor changes to the online library card application, including replacing birth date with a checkbox to confirm that the applicant is at least 16 years old.

-Margaret Perkins

August 1, 2011


Friends Handout

For Trustee’s Meeting August 2, 2011

Diane Busa and Meg Hamilton Co-Presidents, Friends of the Medway Library


Friends’ Goals:

To continue supporting the Medway library

To revamp Friends website and newsletters to be more informative and interesting

To encourage more people to actively volunteer

To better publicize book donations, book sales, and Friends activities

To have more Friends activities such as the Harry Potter event


Book Room and Sales

We cleaned the book room, re-arranged, and added shelving. We also created a “Collectibles Corner” which is quite popular. Every 2 weeks our book crew of 4-6 volunteers sorts books. We are also trying to have a better turnover of books.

The lawn signs we bought last year have helped to publicize Friends Book sales.

We are now having book sales 3x a year, raising from $1600 to $3000 each time. In addition, before each sale a local business goes through the books and sells them on the internet. Friends receives half of the sale. These books are usually texts, most of which never sold during book sales. Every month we receive a large check from them.

We have the “ongoing book sale” cart upstairs and have added books we think would entice people as well as a better sign.

We continually work with Katherine, saving books for her to check, and looking for books from the school reading lists. We collect “almost new” children’s books to be given as prizes for library activities.


Future plans, with permission of Librarians and Trustees:

to have a more prominent sign about donations.

to enlarge the ongoing book sale pushcart and improve the Friends display

to help implement some of the Trustees’ Long Term Goals:

*develop and implement marketing plan to engage and excite the community

*make entrances more inviting

*strengthen partnerships with Medway schools

*foster a sense of community with other town groups

(Possibilities include: Friends buy a secure glass case for prominent displays, sponsor student art contests to be displayed, pay for materials for HS art students to create mural in entrance, help implement ideas from a teen and/or adult advisory board. We have many more ideas.)