Board of Library Trustees Meeting
June 7, 2011

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown
MaryAnn Cabibbo
Ed Duggan
Chris Monahan
William Roberts
Wendy Rowe

Citizens:

Margaret Perkins, Assistant to the Director


Minutes:

Margaret called the meeting to order at 7:05 and took nominations for chair:
Motion to nominate Wendy as Chair, MAC1, ED2. As there were no other nominations, Margaret brought it to a vote and Wendy was elected unanimously.

Wendy took over and asked for nominations for Secretary.
Motion to nominate Bill as Secretary: MAC1, CB2. Again as there were no other nominations, Bill found himself elected unanimously,

Lastly Wendy asked for nominations for vice-chair:
Motion to nominate Carol Brown as Vice Chair, MAC1, BR2. With no further nominations Carol was elected by universal acclamation

So the Trustee officers are:

Wendy Rowe, chair,
Carol Brown, vice-chair
Bill Roberts, secretary

Wendy's first act after all that was to welcome Chris, our newly elected Trustee.

  1. Approval of agenda
  2. Motion to approve the agenda. (MAC1, BR2) passed unanimously

  3. Secretary's Report (Feb 7 w/BOS; April, May)
  4. Motion to approve the Secretary's reports for April and May: (MAC1, CB2), passed 5-0-1, Bill abstained as he missed one of the meetings and most of the other.

  5. Citizens Speak
  6. Budget Report
  7. We're on target to zero out our budget lines

    The union approved the contract

  8. Director's Report
  9. Wendy will remove the website stuff mentioning Franklin after June 30.

    The Southwick's Zoo tickets bought by the Friends are selling well.

    We have the school summer reading list

    Have a new bar code reader. This is for materials circulating to other libraries, it does away with the need for transit slips. We need to get bar codes on the outside of the materials, but can do it gradually.

    We have mice again, one with possible criminal intent as it likely set off the burglar alarm. Franklin was called about this.

    Cocoa matts are being purchased with this year's money.

    Air conditioning repairs are in abeyance, we're waiting to hear status from the DPS. 2 units aren't working.

    Wendy relayed thanks from Felicia to the Board.

    2 interns from Simmons will be with us for the summer. 1 will work on children's programming such as 4-H, stories, etc. Lorie has ideas. The other will work on the archival management of recent documents (not what's in the historic room). They will each work 10 hours a week, without pay. When Margaret is not around, Katherine and Lorie will watch out for them.

    The Friends are eager to get more involved. Ed attended their meeting and encouraged them to come and talk.

  10. Old Business
  11. New Business
  12. Fundraising
  13. Adjournment; next meeting July 5
  14. Motion to adjourn (8:15PM) (MAC1, CB2), passed unanimously


    Budget Report

    Account Acct # Start Balance Expen. To Date End Balance % Spent
    Salaries - Full Time 5110 $78,926.00 $70,116.55 $8,809.45 88.84%
    Salaries - Part Time 5111 $65,236.00 $57,758.22 $7,477.78 88.54%
    Longevity 5150 $850.00 $850.00 $0.00 100.00%
    Electricity 5211 $16,756.00 $12,250.97 $4,505.03 73.11%
    Heating Fuel 5212 $8,543.00 $7,708.75 $834.25 90.23%
    Trash 5232 $1,800.00 $1,677.75 $122.25 93.21%
    Water & Sewer 5231 $400.00 $705.95 ($305.95) 176.49%
    R & M Miscellaneous 5240 $1,562.00 $7,632.65 ($6,070.65) 488.65%
    Telephone 5341 $1,150.00 $1,096.10 $53.90 95.31%
    Supplies 5400 $10,001.00 $1,616.29 $8,384.71 16.16%
    Postage 5343 $264.00 $264.00 $0.00 100.00%
    OPS - (Minuteman bill) 5380 $22,664.00 $22,667.00 ($3.00) 100.01%
    Media 5427 $1.00


    Books 5521 $1.00


    Travel 5710 $1.00


    TOTAL - GENERAL FUND
    $208,155.00 $184,344.23 $23,810.77 88.56%








    Start Balance Expen. To Date Income to Date Account Bal
    Memorial Donations 5400 $23,244.12 $30,727.20 $16,372.62 $8,889.54
    Tuchinsky Fund Interest
    $39,447.11 $1,746.94 $1,127.69 $38,827.86
    Tuchinsky Fund Principal
    $102,869.11

    $102,869.11
    Library Restitution Fund 024-610-706-4773 $13,195.47 $3,304.36 $1,148.64 $11,039.75
    Copier & Printer Rev. Fund 024-610-722-4840 $2,399.74 $366.95 $936.08 $2,968.87
    Meeting Room Rev. Fund 024-610-723-4840 $1,574.18
    $540.00 $2,114.18
    Free Public Library 2017 $3,500.63 $3,418.34 $8,642.23 $8,724.52
    TOTAL - OTHER FUNDS
    $186,230.36 $39,563.79 $28,767.26 $175,433.83






    * received credit from EBSCO of $220.58