Board of Library Trustees Meeting
April 5, 2011

7:00 p.m.


Medway Public Library


Attendees:

Trustees:

Carol Brown
MaryAnn Cabibbo, Vice Chair
Ed Duggan
Bill Roberts (7:10-9 PM)
Wendy Rowe, Chair

Citizens:

Rondi Chapman, FinCom rep (left ~7:30 PM, end of Citizens Speak)
Chris Monahan, prospective Trustee
Margaret Perkins, Assistant to the Director


Minutes:

  1. Approval of agenda
  2. Motion to approve agenda. CB1, MAC2 passed unanimously

  3. Secretary's Report
  4. Feb 1 approved with changes MAC1, CB2, passed unanimously.

    Mar 1 approved with Chris' name corrected MAC1, CB2, passed unanimously.

  5. Citizens Speak
  6. Speaking as a private citizen, Rondi told the Board that her husband Andrew Hamilton is running for Selectman against incumbent Glenn Trindade.

    Speaking as a Library patron, Rondi said she'd like our audiobooks to be available for 3 weeks per checkout rather than 2. Holliston's audiobook loan period is 3 weeks.

    Rondi mentioned that the town of Spencer loaned to Medway residents while we were decertified.

  7. Budget Report
  8. Margaret says Town Accountant Carol Pratt asked her in detail to go over the MAR calculation and was relieved that we'll be fine for FY12 (need $206K for MAR, will get $208K if level funded). FY13 is a concern, though, since we will need $212K; but Carol said good it was only a few thousand over so we should be able to swing it.

    Margaret says sick leave is no longer listed on the payroll checks. It used to be wildly wrong there compared to our accurate records of what our employees took; Margaret had asked about it and was told they'd use our records. (PT was right and vacation was close, it was only sick leave that was very wrong.)

    Margaret discovered and followed through to get an accounting problem corrected: Tuchinsky interest was accidentally credited to another account. It's properly back in our account now.

  9. Director's Report
  10. Saturday the Library hosted a bridal shower ($25 fee)

    Red Cross fundraiser request? Discussion of how we know the person isn't a scammer and how much diligence we should do. We are not endorsing the person by allowing her to use the room. The suggested fundraiser isn't by a Red Cross person, it's by someone who wants to raise money to donate to the Red Cross; so we can't check with the Red Cross. Consensus was that since this is a Library patron and is taking care to have the right permissions, we'll allow the use since it seems like the risk is low. The Trustees did not give permission for anyone to put a money donation collection box at the Library, however (this was one of the patron's suggestions).

  11. Old Business
  12. New Business
  13. Fundraising
  14. Adjournment; next meeting May 3, 2011

Motion to adjourn (9:58), MAC1, ED2, passed unanimously


Account Acct # Start Balance Expen. To Date End Balance % Spent
Salaries - Full Time 5110 $78,926.00 $58,000.39 $20,925.61 73.49%
Salaries - Part Time 5111 $65,236.00 $47,485.00 $17,751.00 72.79%
Longevity 5150 $850.00 $850.00 $0.00 100.00%
Electricity 5211 $16,756.00 $10,178.25 $6,577.75 60.74%
Heating Fuel 5212 $8,543.00 $6,731.94 $1,811.06 78.80%
Trash 5232 $1,800.00 $817.09 $982.91 45.39%
Water & Sewer 5231 $400.00 $410.75 ($10.75) 102.69%
R & M Miscellaneous 5240 $1,562.00 $5,175.15 ($3,613.15) 331.32%
Telephone 5341 $1,150.00 $1,021.30 $128.70 88.81%
Supplies 5400 $10,001.00 $1,332.82 $8,668.18 13.33%
Postage 5343 $264.00 $264.00 $0.00 100.00%
OPS - (Minuteman bill) 5380 $22,664.00 $22,667.00 ($3.00) 100.01%
Media 5427 $1.00


Books 5521 $1.00


Travel 5710 $1.00


TOTAL - GENERAL FUND
$208,155.00 $154,933.69 $53,221.31 74.43%








Start Balance Expen. To Date Income to Date Account Bal
Memorial Donations 5400 $23,244.12 $22,944.04 $16,152.21 $16,452.29
Tuchinsky Fund Interest
$39,447.11 $1,746.94
$37,700.17
Tuchinsky Fund Principal
$102,869.11
$273.99 $103,143.10
Library Restitution Fund 024-610-706-4773 $13,195.47 $2,145.74 $1,143.89 $12,193.62
Copier & Printer Rev. Fund 024-610-722-4840 $2,399.74 $360.00 $724.98 $2,764.72
Meeting Room Rev. Fund 024-610-723-4840 $1,574.18
$365.00 $1,939.18
Free Public Library* 2017 $3,500.63 $3,638.92 $4,321.12 $4,182.83
TOTAL - OTHER FUNDS
$186,230.36 $30,835.64 $22,981.19 $178,375.91






*an additional $4321.11 in state aid should be posted to MUNIS shortly