Library Trustees Meeting
September 1, 2009
Medway Public Library
MaryAnn Cabibbo, Vice Chair
William Roberts, Secretary
Wendy Rowe, Chair
Margaret Perkins, Assistant to Director
Motion to approve agenda: WLR1, MAC2, passed unanimously
Motion to approve the August 4 minutes: WLR1, CB2, 4 aye, MaryAnn abstained.
An email alert will be sent when bills are ready (twice a month) and Trustees will come scurrying from hither and yon to sign them. They need to be signed within a couple days. The first scramble will be shortly after Labor Day.
Ed would like it if the Budget Report could be emailed prior to the meeting. The report and other supporting materials will help everyone prepare for the meeting.
There was a desultory discussion of the 2 Tuchinksy lines in the budget report. In particular, does the fund Principal line include the Interest line? If not, how did the Principal grow from the initial $102,000 when the interest is supposed to go into the "separate" Interest line. There was a general unease about our lack of understanding.
There's a new "beta" online thing for entering the data which shows last year's stats. Any large variance is supposed to be accompanied with a comment.
The situation vis-a-vis part timers and holiday/vacation accrual is up in the air, with the union contract and the town's own personnel policies saying one thing and the town accountant saying another. The town's lawyer is looking into it.
Wendy is stepping down as Acting Director and Felicia Oti is stepping up. To make it official:
Motion to appoint Felicia Oti, Franklin Library Director, as our Acting Director, effective August 28th. CB1, MAC2, passed unanimously
Wendy will email the staff and sundry parties explaining that Felicia is our Acting Director and that Margaret, as our Assistant to the Director, will handle the day to day operating issues.
We don't have a copy of Felicia's resume and so we don't have a record of her education and experience (as we've had for prior directors).
Motion to have Wendy, as Chairman of the Trustees, request a copy of Felicia Oti (Acting Director of the Medway Public Library and Director of the Franklin Public Library)'s resume for our records. MAC1, ED2, passed unanimously.
Various flavors of the survey will be geared for the various population groups (students for example)
Motion to adjourn (8:30), MAC1, CB2, passed unanimously