Library Trustees Meeting
July 3, 2007 (Draft Version)
Medway Public Library
MaryAnn Cabibbo, Vice Chairman
William Roberts, Secretary
Wendy Rowe, Chairman
Motion to approve agenda: (WLR1, EE2) passed unanimously
Gone but not forgotten. The secretary can't find his notes. The minutes have been reconstructed using Wendy's notes. Deferred approving them.
Citizens bided their time
Must report money spent last year for which we haven't yet been billed by July 12.
We have the number of licenses needed to make Minuteman content. All the machines that may potentially access the automation software have a license plus one extra (in case a computer is being used for both checking out books and generating lists).
Money is in the budget as passed by the legislature. Governor must either let the earmark stand or the legislature must override if he strikes it out.
If it comes:
Must write grant proposal to state Tourism bureau (from whence the money would flow). This should be easy as any tourists with Medway on their itinerary are sure to want to visit the library, along with Choate park, the new High School and all our other wonders.
Will also have to account for it and write a report at the end. Money must be spent in 2008 fiscal year.
The money get's released on a quarterly basis and Wendy has heard that the State is not always quick at releasing it.
There was a discussion of how the money should be spent. Wendy has begun canvassing the staff as well. Ideas that emerged:
If we're open at least 32 hours we will be in a position to regain certification.
Increased hours will make the library more accessible after work and would allow for resumption children's programs.
Some worry that by returning to something appearing more normal people will think all's swell, when in fact we'll be back in the soup next year.
There's a staffing problem. We can't hire permanent staff (like a Director) as this is a one year thing. We'll need to use temps from bibliotemps. To increase hours it was generally felt that we'd need one of our 3 staff members present.
There was a particular desire to get Saturday hours back. It might be possible as one of the staff is currently temping on Saturdays in other libraries and would be happy to temp with us.
Wendy is going to collect ideas. Trustees can send her suggestions but must keep the open meeting law in mind (don't start copying everyone and arguing as we don't want to spend the grant defending against law suits.)
There will be another meeting soon (most likely on July 24) to discuss this.
It was generally felt that no action was needed. Of course once our tourist business picks up, we may see an influx of Saugus residents in their campers coming to checkout books before spending the night at Choate Park.
The Oddfellows would be willing to host another fundraising dinner this summer. However it was generally felt that this would be problematical. First the summer's slower anyway and second with the state grant people may feel that we're less needy.
It was decided to continue to plan a dinner in conjunction with the book sale in the fall.
Motion to adjourn - 8:30PM -- EE1, MAC2, passed unanimously