Library Trustees Meeting
Feb 6, 2007
Medway Public Library
MaryAnn Cabibbo, Vice
William Roberts, Secretary
Wendy Rowe, Chairman
Motion to approve the agenda: MAC1, WLR2, passed unanimously
Motion to approve the above minutes: MAC1, WLR2, passed unanimously
How much does Holliston spend on periodicals?
Looks like we can survive another year and more at our current burn rate, using the rest of the trust fund interest and about half of the principle if level funded in FY08.
Wendy is communicating with the MBLC to determine the requirements.
If they change the reading lists, we will only buy 1 copy of books we don't hold. We're fine if they stick to golden oldies (in times gone by, we purchased multiple copies to serve student needs).
Chuck will hang the one we want to keep (and another unhung painting) later in the week. The other 2 will be auctioned or raffled.
After some discussion we decided that last meeting's straw poll indicating a desire for the Friends to not purchase passes was sufficient. The feedback from the Friends has been supportive of our position, wishing to focus the Friends' donations on actual materials.
Turns out job description doesn't require an MLS after, already has the waffly "or comparable experience" kind of language. No need to change it.
Suggestion of also establishing a "wish list" for donations through Amazon.
Bill suggested adding Computers to the copier/printer language in case we would like to charge for computer use and needed a place to park the money. No can do, even though the printer is connected to the computer by a wire, they cannot be tangled and conflated in a revolving fund. Would need a separate fund
There was a discussion of whether it would be a good idea to charge a fee for computer use. It was the sense of the trustees that for reasons of both practicality and principle this would a bad idea. It's important to provide computer access to patrons who don't have them at home.
Then there was the question of why we need these revolving funds at all. The goal of a revolving fund is to allow you to carry money into the next year. As long as we spend the money quickly, there may not be a need for a revolving fund.
Wendy is going to check this out.
Just in case, so they can be handed over to the Selectmen if needed:
Motion to approve warrant articles: WLR1, MAC2, Passed unanimously
Wasn't time to read it. Wendy would like edits and suggestions quickly. Motion to accept Annual Report substantially as written: WLR1, CR2, passed unanimously.
Motion to allow the Lions to put up their plaques: WLR1, CR2, passed unanimously
Basically the Boston Public Library will continue to serve Medway Residents and it has agreed to provide InterLibrary Loan support directly (rather than forcing a redirect through Wellesley).
Medway residents can make use of the BPL in 2 ways. One is by getting a BPL card, making requests directly and picking the materials up at a BPL branch. The other is by making an ILL request through the Medway Library.
The latter means that our staff will have to fill out a form and email it to the BPL. The filled request will make it to Medway via the Metrowest delivery service so the patron can pick it up at the Medway Library. How long this will take, will obviously vary.
Some question of how much to publicize this.
It was pointed out that some time ago before web requests, users filled out ILL forms for Minuteman content and the library director purchased many directly, that was back when we actually had a materials budget.
The staff will do some of the selling and are OK with it.
Motion to allow the artist to sell with the understanding that there will be a 30% donation to the library: MAC1, WLR2. Passed unanimously
This was generally thought to be a bad idea. It would disturb the staff who try to get work done before the library opens. It would look like the library was open to some but not all and cause unrest in those locked out, looking in with their noses plastered against the glass.
Motion to adjourn, MAC1, CR2, passed unanimously
Article A: To determine whether the Town will vote to authorize a revolving fund for the Medway Public Library as provided for in M.G.L. Chapter 44, Section 53E-1/2. Said fund to have the following restrictions.
Or to act in any manner relating thereto.
Article B: To determine whether the Town will vote to authorize a revolving fund for the Medway Public Library as provided for in M.G.L. Chapter 44, Section 53E-1/2. Said fund to have the following restrictions.
Or to act in any manner relating thereto.