Library Trustees Meeting
June 27, 2006
Medway Public Library
MaryAnn Cabibbo, Vice
Patrick Marshall, Director
William Roberts, Secretary
Chuck Rockwood (arrived late)
Wendy Rowe, Chairman
Dawn Rice-Norton, School Committee liason to Library Trustees
Wendy presented Patrick with some quality farewell gifts. They'll come in particularly handy when he decides to knock off work early and go to the beach.
Approval of June 27, 2006 agenda
Motion to approve the agenda: (WLR1, MJ2) passed unanimously
Approval of June 13, 2006 minutes and any other outstanding minutes
Motion to approve the minutes from June 6, June 9, June 12, and June 13. (WLR1, PC2) 5-0-1.
Our liason with the School Committee, Dawn Rice-Norton, was present. They are going to discuss custodial sharing at their next meeting (July 13). Say Phyllis can go, and if she can't Meena will go. We'll gladly take any help.
Fiscal 2006 zeroed out. Fiscal 2007 not far behind.
The rump week of Fiscal 2006 turned into a scheduling meltdown.
This situation will improve come the first week of July when our new limited schedule geared to our staff of 3 takes effect. However this kind of thing will inevitably occur again, all it'll take is a scheduled vacation for one and a sickness or emergency for another and we'll be down to 1 staff person.
Signing of Warrants
4 Trustees signed the warrants. Since we reorganized we need to re-iterate that the Chairman may sign the things between meetings so:
Motion to authorize Chairman to sign warrants in absence of Trustees. (PC1, MAC2). Unanimous
FY 07 Budget wrap up
Hours of operation
Our staff of three is willing to work 2 nights so will be open Tuesday and Thursday evenings. Opening later on Mondays to handle flood of returns from the weekend.
Chuck has letter all but ready to go.
Wendy made and Bill Hoffman will attach a donate button for the website. Goes through an e-comm site geared for non-profits. 3% of a donation goes to them (some of which goes on to the credit card company).
Wendy's sent a fundraising blurb to the newspapers and radio.
Need some organization here. Going to keep a book (later revised to a box of index cards to make contact information more private) of volunteers. They will need to have some training and oversight from the staff. Would like them to be able as well as "reliable".
Little Footprints Daycare Space Rental
There were various issues. The killer was that to lease part of the building we need to get leasing concept approval at Town Meeting then need to advertise for Requests for Proposals.
Trustee Meeting Schedule
Next meeting is July 11.
Adjournment - 8:37
Motion to adjourn, (PC1, MJ2) passed unanimously
|Medway Public Library|
|Account||Acct #||Start Balance||Expen. to date||End Balance||% Spent|
|Salaries Full Time||5110||$156,744.00||$125,562.77||$31,181.23||80.11%|
|Salaries Part Time||5111||$83,545.00||$106,082.70||$(22,537.70)||126.98%|
|Water & Sewer||5231||$350.00||$407.58||$(57.58)||116.45%|
|R &M Miscellaneous||5240||$7,000.00||$7,007.83||$(7.83)||100.11%|
|Other Purchased Services||5380||$1,500.00||$1,605.90||$(105.90)||107.06%|
|Dues, Subscriptions, Meetings||5730||$500.00||$117.50||$382.50||23.50%|
|In State Travel||5710||$850.00||$450.40||$399.60||52.99%|
|Start Balance||Expen. To date||Income to date||Account Bal|
|Free Public Library||2017||$52,730.48||$44,954.13||$31,001.39||$38,777.74|
|Tuchinsky Fund||as of 2/28/06||$33,319.30||$-||$342.44||$33,661.74|