Board of Library Trustees Meeting
June 27, 2006

7:00 p.m.


Medway Public Library


Attendees:

MaryAnn Cabibbo, Vice Chairman
Phyllis Cerel
Meena Jain
Patrick Marshall, Director
William Roberts, Secretary
Chuck Rockwood (arrived late)
Wendy Rowe, Chairman


Citizens:

Dawn Rice-Norton, School Committee liason to Library Trustees

Minutes

  1. Wendy presented Patrick with some quality farewell gifts. They'll come in particularly handy when he decides to knock off work early and go to the beach.

  2. Approval of June 27, 2006 agenda

  3. Motion to approve the agenda: (WLR1, MJ2) passed unanimously

  4. Secretary’s report

    1. Approval of June 13, 2006 minutes and any other outstanding minutes

    2. Motion to approve the minutes from June 6, June 9, June 12, and June 13. (WLR1, PC2) 5-0-1.

  5. Citizens Speak

  6. Our liason with the School Committee, Dawn Rice-Norton, was present. They are going to discuss custodial sharing at their next meeting (July 13). Say Phyllis can go, and if she can't Meena will go. We'll gladly take any help.

  7. Budget Report

  8. Fiscal 2006 zeroed out. Fiscal 2007 not far behind.

  9. Director’s Report

  10. The rump week of Fiscal 2006 turned into a scheduling meltdown.

    This situation will improve come the first week of July when our new limited schedule geared to our staff of 3 takes effect. However this kind of thing will inevitably occur again, all it'll take is a scheduled vacation for one and a sickness or emergency for another and we'll be down to 1 staff person.

  11. Old business

    1. Signing of Warrants

    2. 4 Trustees signed the warrants. Since we reorganized we need to re-iterate that the Chairman may sign the things between meetings so:

      Motion to authorize Chairman to sign warrants in absence of Trustees. (PC1, MAC2). Unanimous

    3. FY 07 Budget wrap up

    4. Hours of operation

    5. Our staff of three is willing to work 2 nights so will be open Tuesday and Thursday evenings. Opening later on Mondays to handle flood of returns from the weekend.

    6. Fundraising

    7. Chuck has letter all but ready to go.

      Wendy made and Bill Hoffman will attach a donate button for the website. Goes through an e-comm site geared for non-profits. 3% of a donation goes to them (some of which goes on to the credit card company).

      Wendy's sent a fundraising blurb to the newspapers and radio.

    8. Volunteers

    9. Need some organization here. Going to keep a book (later revised to a box of index cards to make contact information more private) of volunteers. They will need to have some training and oversight from the staff. Would like them to be able as well as "reliable".

  12. New Business

    1. Little Footprints Daycare Space Rental

    2. There were various issues. The killer was that to lease part of the building we need to get leasing concept approval at Town Meeting then need to advertise for Requests for Proposals.

    3. Trustee Meeting Schedule

  13. Other Business

  14. Next Meeting

  15. Next meeting is July 11.

  16. Adjournment - 8:37

  17. Motion to adjourn, (PC1, MJ2) passed unanimously


Budget Report
Medway Public Library
27-Jun-06
Account Acct # Start Balance Expen. to date End Balance % Spent
Longevity 5150 $500.00 $500.00 $- 100.00%
Salaries Full Time 5110 $156,744.00 $125,562.77 $31,181.23 80.11%
Salaries Part Time 5111 $83,545.00 $106,082.70 $(22,537.70) 126.98%
Electricity 5211 $14,600.00 $14,975.49 $(375.49) 102.57%
Heating Fuel 5212 $8,000.00 $9,891.64 $(1,891.64) 123.65%
Water & Sewer 5231 $350.00 $407.58 $(57.58) 116.45%
Trash 5232 $1,200.00 $1,765.18 $(565.18) 147.10%
R &M Miscellaneous 5240 $7,000.00 $7,007.83 $(7.83) 100.11%
Telephone 5341 $1,850.00 $1,464.47 $385.53 79.16%
Postage 5343 $450.00 $444.00 $6.00 98.67%
Other Purchased Services 5380 $1,500.00 $1,605.90 $(105.90) 107.06%
Supplies 5400 $3,500.00 $2,654.21 $845.79 75.83%
Books /Periodicals 5521 $3,137.00 $2,403.37 $733.63 76.61%
Media Materials 5427 $1,000.00 $601.07 $398.93 60.11%
Dues, Subscriptions, Meetings 5730 $500.00 $117.50 $382.50 23.50%
In State Travel 5710 $850.00 $450.40 $399.60 52.99%

TOTAL $284,726.00 $275,934.11 $8,791.89 96.91%








Start Balance Expen. To date Income to date Account Bal
Revolving Fund 4773 $28,968.44 $22,500.00 $18,808.29 $25,276.73






Memorial Donations 6011 $3,949.10 $4,533.17 $2,458.00 $1,873.93






Free Public Library 2017 $52,730.48 $44,954.13 $31,001.39 $38,777.74






Tuchinsky Fund as of 2/28/06 $33,319.30 $- $342.44 $33,661.74