Board of Library Trustees Meeting
April 5, 2005

Medway Public Library

7:00 p.m.


Attendees:

Phyllis Cerel
David Cole, Vice Chairman
MaryAnn Cabibbo
Madalyn Corbett --- Free once more as this was her last meeting and she'll be missed
Patrick Marshall, Director
William Roberts, Secretary
Wendy Rowe, Chairman

Minutes

  1. Approval of Apr 5, 2005 agenda

    Motion to approve agenda, (DC1, MC2), passed unanimously

  2. Secretary’s report

    It was mentioned that the staff consider the minutes a little odd. The Secretary wants to say that he doesn't intend to offend anyone and that while he does sometimes get carried away when writing things up, he does take his job and the library seriously.

    Motion to approve March Minutes. (MAC1, MC2) passed unanimously.

  3. Citizens Speak

    None

  4. Budget Report

    Got statement from town. Reconciling was straight forward.

  5. Director’s Report

    Cole room's heat is on the fritz again. It seems to work when the heating repairman comes to look at it which is of course nice for him.

    The Newton Library is going to provide reference training to the staff one morning here in Medway. Patrick and Nina will work the circulation desk.

  6. Old business

    1. FY 06 Budget update

      FinCom says that the budget will be tight. The best that can be expected is level dollars.

    2. Director’s Review

      The Director was given an Outstanding rating in his review and was thanked for a job well done.

  7. New Business

    1. Director’s renewal

      The Board signified its intent to renew the Director's contract; the Chair will supply an updated draft to be signed by July 1.

  8. Next Meeting May 10, 2005

    Next meeting is May 10 rather than May 3rd to allow Wendy and Bill to attend a no-doubt desperate Charles River Chorale rehearsal. Concert is that Saturday.

  9. Adjournment 7:40PM

    Motion to adjourn. (MAC1, DC2) passed unanimously

Director’s Report

April 5, 2005 Trustees Meeting

(March 2005 activity)



The FY 06 budget continues to take center stage for me. Early indications are that the next fiscal year is not looking great. No official decision has been made by the Finance Committee regarding next year’s budget. It is safe to assume though that the best we will get is level funding.


All of us on the staff meet on March 22nd for a good staff meeting. Because of the Trustees willingness to allow us to open at a later time, a number of issues were covered.


Michelle Mahoney has started to come in for a few hours a month to help with cleaning the library. Michelle will clean areas that Walter is unable to get to during his shift. This is a large building for one 30 hour a week person to keep up with all the dirt that settles into the various nooks and crannies and I think Michelle will help us out a lot.


Finally, the Customer Service grant application was submitted to the MBLC by the given deadline. The library asked for $7,000 to cover staff training, library promotion and customer appreciation. I’m not sure when word will come on whether we get funded or not but, any programs wouldn’t begin until September of 05.


Respectfully submitted,


Patrick W Marshall

Budget Report (as of 3/26/05)
Medway Public Library
Trustees Meeting 4/5/05
Account Start Balance Expen. to date End Balance

Longevity $900.00 $800.00 $100.00

Salaries Full Time $157,622.00 $84,437.29 $73,184.71

Salaries Part Time $114,174.00 $108,236.53 $5,937.47

Electricity $13,600.00 $11,528.79 $2,071.21

Heating Fuel $6,200.00 $5,917.28 $282.72

Water & Sewer $500.00 $346.90 $153.10

Trash $1,100.00 $1,178.54 $(78.54)

R &M Miscellaneous $5,000.00 $5,295.98 $(295.98)

Telephone $1,650.00 $1,235.15 $414.85

Postage $650.00 $444.00 $206.00

Other Purchased Services $3,300.00 $1,858.66 $1,441.34

Supplies $6,000.00 $3,983.57 $2,016.43

Books /Periodicals $48,000.00 $32,073.80 $15,926.20

Media Materials $6,950.00 $7,342.22 $(392.22)

Dues, Subscriptions, Meetings $350.00 $846.50 $(496.50)

In State Travel $550.00 $412.74 $137.26

Total $366,546.00 $265,937.95 $100,608.05








Start Balance Expen. To date Income to date Account Bal
Revolving Fund $26,293.78 $22,500.00 $18,433.31 $22,227.09






Memorial Donations $5,560.84 $1,327.40 $325.00 $4,558.44






Free Public Library $58,283.06 $14,216.48 $16,692.97 $60,759.55