Board of Library Trustees Meeting
June 1, 2004

7:00 p.m.


Attendees:

    MaryAnn Cabibbo
    Phyllis Cerel
    David Cole, Vice Chairman
    Patrick Marshall, Director
    William Roberts, Secretary
    Wendy Rowe, Chairman

Minutes


  1. Approval of June 1, 2004 agenda

  2. Came to order at 7:20

    Motion to approve the agenda. (MAC1, DC2) passed unanimously.

  3. Secretary’s report

  4. Despite containing material unprintable on polite computers (MaryAnn's anyhow):

    Motion to approve May minutes with corrected typos. (MAC1, DC2) passed unanimously

  5. Citizens Galore

  6. Grace Hoag, Dee Clark, Priscilla Howker of the Friends were present. See next item

  7. Sally's Gift

  8. The Trustees and the Friends went in together and got Sally a pair of earrings and a bracelet in heartfelt thanks for her years of service.

    Sally much appreciated the gift and complimented the Trustees and Friends on their good taste, credit for that goes to MaryAnn.

    Trustees & Patrick returned to business and the citizens exited.

  9. Budget Report

  10. Haven't gotten budget reports from the Town Accountant's office since March.

    The Town Accountant still feels uneasy without a critical density of trustee signatures (4) affixed to the warrants.

  11. Director’s Report

  12. Town Hall has been slow about posting the Children's Librarian job. Supposedly will get it done this week (week of June 1). Must be posted there 1 week before it can go on Library lists where it might actually attract someone. Patrick would like to find someone by the middle of July

    Going to purchase 1 new computer to replace Bill Hoffman's community outreach machine. Patrick wants to replace a couple machines a year.

    Patrick is planning to purchase Deep Freeze. Currently patrons out for a lark will change the browser's home page. Setting things to rights then involves mucking with IE's option dialogs. With Deep Freeze all one need do is reboot the computer.

    Patrons will be required to present a library card to check out materials starting July 1.

    Videos, DVDs & CDs will start going out for 1 week starting July 1.

  13. Old business

    1. Director’s contract

    2. Motion to authorize Chairman to sign the Director's employment agreement for FY05. (DC1, PC2) passed unanimously

  14. New Business

    1. Library Assistant Hours increased

    2. Greg, the Town Administrator, was happy to increase Renee's position from 16 to 20 hours as of July 1. Will be a 20 hour position with benefits. Claire is going to work 20 hours as well.

    3. Meeting schedule

    4. Currently summer Trustee meetings are on. May change as first Tuesdays actually approach.

  15. Adjournment: 8:09

  16. Motion to adjourn. (MAC1, DC2) passed unanimously


Director’s Report

6/1/04 Trustees Meeting

(May 2004 activity)


Library staff continued to be busy throughout the month of May trying to complete daily tasks and filling in for vacationing staff. Sally has put together a series of performances to be held at the library during the summer providing us with a solid foundation for summer programming. We will be supplementing these performances with other activities to provide the community with a solid summer reading program.


The next month will see things begin to pick up at the library. We will continue to work towards hiring a new Children’s Librarian, closing out fiscal year 04, begin preparations to update our goals and objectives and completing the Aris Survey for the state.


Respectfully submitted,

Patrick W Marshall


Budget Report

Medway Public Library
Trustees Meeting 6/1/04
Account Start Balance Expen. to date End Balance
Salaries Full Time $151,511.00 $114,936.85 $36,574.15
Salaries Part Time $110,129.00 $127,520.09 $(17,391.09)
Electricity $14,000.00 $12,839.38 $1,160.62
Heating Fuel $6,200.00 $6,905.52 $(705.52)
Water & Sewer $670.00 $421.15 $248.85
Trash $2,400.00 $1,287.11 $1,112.89
Miscellaneous $6,000.00 $6,107.59 $(107.59)
Telephone $1,900.00 $1,159.08 $740.92
Stamps $1,200.00 $444.00 $756.00
Other Purchased Services $5,600.00 $1,478.58 $4,121.42
Supplies $9,900.00 $3,429.07 $6,470.93
Supplies Books /periodicals $46,000.00 $41,397.17 $4,602.83
Supplies Media Materials $6,200.00 $8,588.58 $(2,388.58)
Dues and Subscriptions $1,050.00 $544.60 $505.40
In State Travel $1,000.00 $218.41 $781.59
Total $363,760.00 $327,277.18 $36,482.82




Revolving Fund

$23,967.24




Memorial Donations

$5,515.84




Free Public Library

$61,652.92