Board of Library Trustees Meeting
July 6, 2004

7:00 p.m.


Attendees:

    MaryAnn Cabibbo
    Phyllis Cerel
    David Cole, Vice Chairman
    Patrick Marshall, Director
    William Roberts, Secretary
    Wendy Rowe, Chairman

Minutes


  1. Approval of July 6, 2004 agenda

  2. Motion to approve agenda: (DC1,PC2) passed unanimously

  3. Secretary’s report

  4. Motion to approve June minutes after corrections. (MAC1, DC2) passed unanimously

  5. Citizens Speak

  6. None present. One did call up Wendy (in her capacity as Chairman) and complained about the (apparent) sudden lack of new fiction. She responded to his concerns and urged him to contact Patrick.

    What's going on is that the new books section got weeded. Year plus old items are no longer there. The shrinkage surprised even Patrick, but fortunately it halted before collapsing into a singularity, though as information is not lost in such events, the extra space created might not have been unwelcome.

  7. Budget Report

  8. Minuteman bill is getting paid mostly from the revolving fund.

  9. Director’s Report

  10. Videos are now 7 day returns

  11. Old business

    1. Children’s position update

    2. Have 12 applicants, hope to get more next couple days

  12. New Business

    1. Library happenings

    2. Lightning hit Friday (July 2nd). Blew out 2 of the 3 fire control panels.

      Other events may be found at: Event Keeper

    3. Summer Reading

    4. Library Cards

    5. Must have to check out books

  13. Other

    1. Next Meeting Aug 3, 2004

  14. Adjournment 7:40PM

  15. Motion to adjourn: (MAC1, DC2) passed unanimously

Director’s Report

7/6/04 Trustees Meeting

(June 2004 activity)




June has been an active month at the library. Staff have said goodbye to a longtime colleague. With many vacations and openings, all the staff have been great at filling in and adding on to their already very full plates. I thank them all for their hard work and dedication.


Two community people have asked the library to assist them with projects. First, the library will be selling copies of Images of America: Medway for the Historical Society. We are hopeful that the authors will hold a book signing at the library sometime this summer.


Lisa Hofer is doing a Girl Scout project by collecting worn out U.S. Flags for a retirement ceremony to be held in August. She has asked if the library could be a drop off location. A bin has been placed by the back door for this purpose.


The summer reading program will kick off on July 8th. This year’s theme is Explore Other Worlds @ Your Library. Medway is having a reading challenge to see how many hours a child can read a week. Program will run for 6 weeks and the library will host a number of events.


Finally, the end of the fiscal year brings all the usual fun. The State will be looking for the ARIS report by the end of August. Before that, the library will be closing it’s books with the Town Accountant. This year there is the added bonus of finding a new Children’s Librarian.


Respectfully submitted,

Patrick W Marshall

Budget Report (As of 6/23/04)
Medway Public Library
Trustees Meeting 7/6/04
Account Start Balance Expen. to date End Balance
Longevity $900.00 $900.00 $-
Salaries Full Time $151,511.00 $125,822.52 $25,688.48
Salaries Part Time $110,129.00 $139,577.34 $(29,448.34)
Electricity $14,000.00 $13,720.77 $279.23
Heating Fuel $6,200.00 $7,041.30 $(841.30)
Water & Sewer $670.00 $486.41 $183.59
Trash $2,400.00 $1,287.11 $1,112.89
Miscellaneous $6,000.00 $6,107.59 $(107.59)
Telephone $1,900.00 $1,749.27 $150.73
Stamps $1,200.00 $888.00 $312.00
Other Purchased Services $5,600.00 $1,778.58 $3,821.42
Supplies $9,900.00 $5,242.15 $4,657.85
Supplies Books /periodicals $46,000.00 $44,205.21 $1,794.79
Supplies Media Materials $6,200.00 $10,280.34 $(4,080.34)
Dues and Subscriptions $1,050.00 $644.60 $405.40
In State Travel $1,000.00 $495.81 $504.19
Total $364,660.00 $360,227.00 $4,433.00




Revolving Fund

$26,293.78




Memorial Donations

$5,560.84




Free Public Library

$61,152.29