Board of Library Trustees Meeting
Aug 3, 2004

7:00 p.m.


Attendees:

    MaryAnn Cabibbo
    Phyllis Cerel
    David Cole, Vice Chairman
    Madalyn Corbett
    Patrick Marshall, Director
    William Roberts, Secretary
    Wendy Rowe, Chairman

Minutes

  1. Approval of Aug 3, 2004 agenda

  2. Motion to approve agenda (MAC1, DC2) passed unanimously

  3. Secretary’s report

  4. Motion to approve minutes of July 6 meeting. (MAC1, DC2) passed unanimously

  5. Citizens Speak

  6. None present. According to hearsay, mothers like time based accounting for summer reading.

  7. Budget Report

  8. Gave town back $48 dollars at end of fiscal 2004 because of a bill mistakenly paid twice.

  9. Director’s Report

  10. Old business

    1. Children’s position update

    2. Have hired a children's librarian. She starts after Labor day.

  11. New Business

    1. Next Meeting Sep 7, 2004

    2. RE/MAX Real Estate Agency is sponsoring bookmarks.

    3. Patrick is going to start a speed read category. Will order extra copies of new books. They'll go out for 2 weeks, no renewals, holds barred.

    4. We currently have no liaison with the school board

    5. Holiday Hours

      Motion to close Friday Dec 24th and 31st. (DC1, MC2) passed unanimously

      Motion to close Thursday Dec 23rd at 5. (MAC1, DC2) passed unanimously

    6. Air Conditioning

      1. Need $500 board for upstairs

      2. No air conditioning in basement. Blown compressor.

      3. To patch it would cost $2000-$3000. You get a 1 year warranty.

      4. To replace would cost $6000 or so. Sentiment generally was: replace it, plus frustration that even though we've maintained the thing and spent continually on the air conditioning, it only lasted 6 years. Some question of whether we should continue with the same company. Patrick liked the person who came out and estimated the work and wants to make sure that the same person comes back to do the job. Patrick is also going to find out what Town Hall does (as temperatures generally run high over there, not much hope is held out for this one). He thinks it might be a good idea to get a maintenance contract. That's what Foxboro does

  12. Adjournment 7:47 (DC1, MAC2) passed unanimously


Director’s Report

8/3/04 Trustees Meeting

(July 2004 activity)






July has seen business increase dramatically at the library and the staff is feeling the pressure. The summer reading program has so far seen roughly 300 children take the challenge of reading and programs are pulling in over 100 people each. Being down a position has meant the staff has had to increase their output in an effort to provide the service that residents have come to expect from out library.


Numerous repairs listed above are also straining the budget so early in the year. The fire box repair was over $2,000 and the heating cooling repair guys were here from morning until evening which does not excite me with what that bill will look like.


Interviews for the children’s position have gone well. 11 Candidates have been interviewed with several promising prospects. It is hoped that an offer will be made and accepted by the first week of August.


Finally, a special thank you must go out to the staff of the library for all that they do. As mentioned earlier, business at the library is hopping requiring a lot more from each and every employee. They have also had to put up with a Director that may be considered a tad zealous in his planning for the Summer Reading Program bringing in more children at a time when we are without a Children’s librarian. Staff members seem to take all this in stride and continue to provide quality service to the community.


Respectfully submitted,

Patrick W Marshall


Budget Report (Final FY 04)
Medway Public Library
Trustees Meeting 8/3/04
Account Start Balance Expen. to date End Balance
Longevity $900.00 $900.00 $-
Salaries Full Time $151,511.00 $125,822.52 $25,688.48
Salaries Part Time $110,129.00 $139,577.34 $(29,448.34)
Electricity $14,000.00 $13,720.77 $279.23
Heating Fuel $6,200.00 $7,041.30 $(841.30)
Water & Sewer $670.00 $503.31 $166.69
Trash $2,400.00 $1,287.11 $1,112.89
Miscellaneous $6,000.00 $6,107.59 $(107.59)
Telephone $1,900.00 $1,749.27 $150.73
Stamps $1,200.00 $888.00 $312.00
Other Purchased Services $5,600.00 $3,101.53 $2,498.47
Supplies $9,900.00 $6,049.93 $3,850.07
Supplies Books /periodicals $46,000.00 $45,581.54 $418.46
Supplies Media Materials $6,200.00 $10,729.86 $(4,529.86)
Dues and Subscriptions $1,050.00 $1,019.60 $30.40
In State Travel $1,000.00 $531.81 $468.19
Total $364,660.00 $364,611.48 $48.52




Revolving Fund

$26,293.78




Memorial Donations

$5,560.84




Free Public Library

$58,283.06