Medway Public Library Room Use Policy            (Approved April 5, 2011)

Purpose

The purpose of this policy is to outline the use of the Library’s conference/meeting spaces by persons, groups and organizations.

Policy

The Medway Public Library encourages the widest possible use of its conference/meeting spaces and will ensure their availability for informational, educational, cultural and recreational activities. Use of the rooms for Library purposes shall take precedence over all other uses.

Exceptions to this policy may be granted by the Library Director or Board of Library Trustees.

Rooms are booked on a first come, first served basis.

Conditions of Use

Room Fees

A fee per “booking date” will be charged for all private, individual or “for profit” activities, except organizations that qualify for a fee waiver. Waivers apply to those funded primarily through donations, fundraising or membership dues. A “booking date” is any period up to four hours.

Room Use Hours

With the exception of the Library, the meeting rooms may be used only during hours the Library is open to the public. All meeting room activities must conclude 15 minutes before closing-time. Groups needing additional setup time should allow for it in their reservations.

Equipment

Equipment available for use in the Library meeting rooms is listed on the reservation form. Requests for use of the equipment must be made when reserving the room.

Library Homepage: medwaylib.org